Audit trail reports usually consist of all those activities that are initiated by the organization. Moreover, it also comprises transactions that were already being deleted by mistake. Similarly, you can also use the audit trail feature in QuickBooks to get a clear picture of the financial activities running in the company. Also, you can track down the transactions of one particular user to make the correct financial decision for the company.
But, sometimes, users need to delete the QuickBooks audit trail report when it is created by the user mistakenly or you don’t require it any longer. Furthermore, if you want to get insightful information for the removal of the audit report, then consider reading this post till the end. Herein, you will learn everything regarding the audit trail report in QuickBooks.
Is it getting problematic for you to delete QuickBooks audit trail that isn’t in use any longer and need quick assistance? Directly have a conversation with our highly-certified QuickBooks Experts and get the right way out to address your issue quickly.
What’s the Main Purpose Of Having an Audit Trail In QuickBooks?
An audit trail in QuickBooks is used to get a clear insight into what’s exactly going on in the business. Moreover, it helps you find the discrepancies that may occur while preparing the financial reports. Thus, it also eliminates the risk of fraudulent activities, which might cause heavy damage to the company data. Despite this, there are numerous other reasons for running an audit trail in QuickBooks, which we have summarized below.
• With the help of the audit trails, the users can easily track down the user login details and activities performed to compute the payroll.
• Moreover, this function will also help you search for the past account names that are being integrated with the latest accounts.
• Additionally, it helps you track the activity and financial activity that occurred during any event, date, and time.
• Despite this, the audit trail report in QuickBooks is also prepared to find out the deleted or lost transactions.
• Above all, the QuickBooks Audit Trail feature also keeps you informed regarding who is accessing the books of accounts and their activities. Let’s Study How You Can Get an Audit Trail Report in QuickBooks Desktop You can search for one particular transaction from the report and then match it with your real-time bank statement to track the payment manually. Below, we have provided you with the proper procedure to get the audit trail report in QuickBooks Desktop.
• Begin the process by moving to the Reports option from the top of the menu bar and then hit the Accounts & Taxes tab.
• Afterwards, jump to the Audit Trail tab and from the report screen, choose the Customize Report menu.
• Thereon, move to the Filter tab, start looking for the Transaction Type, and pick the particular transaction for which you require the details.
• Later on, when the changes are done, apply the filters according to the dates.
• Now that you are done with all the above steps, you can get your bank statements and start searching for the payments.
Generate an Audit Trail Report In QuickBooks Desktop Using These Simple Steps
In this blog’s section, we have provided you with the complete set of instructions required to generate an audit trail report in QuickBooks Desktop.
• Open up the QuickBooks Desktop application and move to the Reports > Account and Taxes > Audit Trail option.
• Afterwards, you must opt for the Customize Report menu from the report screen and then jump to the Filter tab.
• While applying the filter, you must pick the following options: Date, name of the person for whom you wish to create an audit trail and the account.
• Furthermore, insert the correct date "Entered/Last Modified" and then proceed ahead.
• Next, when you reach the Report screen, tap on the Refresh option to update the audit trail properly.
Delete QuickBooks Audit Trail in QuickBooks Desktop using The Simple Process
Sometimes, the users need to delete the audit trail if it’s created by mistake or not in use any more. So, if you also want to delete QuickBooks audit trail in QuickBooks Desktop, then perform the steps instructed below.
• Primarily, you must reach to the QuickBooks File menu, and from there, choose the Utilities tab.
• Next, from the list of the drop-down menu list, go ahead with the Condense Data option.
• As a result, it will land you in the Condense your company file window, wherein mark the circle beside the option stating, “Remove the transactions you select from your company file. Choose the transactions you want to remove.”
• Once all the changes are made properly, hit the Next tab, and from another window, tick-mark the option “Transactions outside of a date range (to prepare a period copy of the company file).
• Afterwards, pick an appropriate date for when you wish to delete the audit trail.
• Next, you are supposed to mark the checkbox with “Create on summary journal entry (recommended). Replaces all transactions before (date range selected) with a single journal entry.”
• When the changes are made, click on the Next tab and then do as per the instructions given on the rest of the windows. Later on, go ahead with the information which is suitable for your business.
• Finally, when you are set to make the mandatory changes, tap on the highlighted Begin Condense tab to complete the process.
Concluding This Post!!
Through this illustrative post, we hope that you have got a clear picture in your mind to delete QuickBooks audit trail without any discrepancies. However, if you are still having any problems while deleting the audit trails, then feel free to communicate with our highly-certified QuickBooks experts and fix all the issues.
Also Read : Update QuickBooks Desktop to the Latest Version